Travel Expenses+ Privacy Policy
Privacy Policy for the "Travel Expenses+" Google Sheets Add-on
Effective Date: May 2025
This privacy policy describes how the "Travel Expenses+" Google Sheets Add-on (the "Add-on") collects, uses, and protects your information when you use our Add-on within Google Sheets.
1. Information We Collect:
License Information: When you activate a license, we may collect and store your license key, activation date, and potentially associated customer name and email address provided through our licensing service (e.g., Lemon Squeezy). This information is used to verify your license and provide support.
Google Sheet Data (Limited Access): The Add-on may access and process data within your Google Sheet solely for the purpose of providing its intended functionality, which includes:
Reading data from specified ranges (e.g., for mileage breakdown, other expenses).
Writing output data back to your Google Sheet (e.g., calculated distances, totals).
Checking for the presence of specific sheets (e.g., "Mileage Breakdown") to determine setup status.
Usage Data (Optional, if implemented): We may collect anonymous usage data to understand how the Add-on is being used, such as feature usage frequency. This data is used to improve the Add-on and does not identify individual users.
OAuth Scopes: The Add-on requests the following Google OAuth 2.0 scopes:
.../auth/script.container.ui: To display user interface elements within Google Sheets (custom menus, sidebars, dialogs).
.../auth/script.external_request: To make calls to external services (e.g., our licensing server, potentially mapping services like Google Maps Platform if applicable).
2. How We Use Your Information:
To verify and manage your license to use the Add-on.
To access and process data in your Google Sheet to deliver the features of the Add-on, such as calculating expenses, displaying maps, and organizing data.
To provide you with support related to the Add-on.
(Optional Usage Data): To analyze anonymous usage patterns to understand how the Add-on is used and to improve its design and functionality.
To communicate with external services necessary for the Add-on's features (e.g., licensing, potentially mapping).
3. Data Sharing and Disclosure:
Licensing Service: We may share your license information with our licensing service provider (e.g., Lemon Squeezy) for the purpose of license verification and management. Their use of your information is governed by their own privacy policy.
External Services (Functionality): If the Add-on utilizes other external services (e.g., mapping APIs like Google Maps Platform if applicable), data necessary for those services to function may be shared. These services have their own privacy policies.
Legal Requirements: We may disclose your information if required to do so by law or in response to a valid legal request.
No Sale of Personal Information: We do not sell, trade, or rent your personal information to third parties for marketing purposes.
4. Data Security:
We take reasonable precautions to protect the information we collect from unauthorized access, use, or disclosure. This includes using secure protocols for data transmission and storage. Access to your Google Sheet data is limited to what is necessary to provide the Add-on's functionality. We regularly review our security procedures to ensure they remain effective.
5. Data Retention:
License information may be retained as long as your license is active and as necessary for support and record-keeping purposes. We do not permanently store or retain the data processed within your Google Sheets beyond what is necessary to complete the requested actions during your current usage session.
6. Your Rights:
You have the right to access, correct, or delete the license information we hold about you. Please contact us using the contact information provided below to exercise these rights. Regarding your Google Sheet data, you have full control over the data stored in your own spreadsheets. The Add-on only accesses and processes this data with your authorization to provide its features.
7. Changes to This Privacy Policy:
We may update this privacy policy from time to time. We will notify you of any significant changes by posting the new privacy policy on this webpage or through other reasonable means. Your continued use of the Add-on after such changes constitutes your acceptance of the new privacy policy.
8. Contact Us:
If you have any questions or concerns about this privacy policy or our data practices, please contact us at:
Geek in a Cape
reachingout@geekinacape.com
https://travelexpenses.geekinacape.comBy installing and using the "Travel Expenses+" Google Sheets Add-on, you consent to the practices described in this privacy policy.